QuickBooks Payroll Newsletter | December 2011

Employee and 1099 Contractor Payment Options

Instead of using paper checks, make the most of your Intuit QuickBooks Payroll service and distribute paychecks via direct deposit or the free Intuit Pay Card.

Why Use Direct Deposit?

QuickBooks Direct Deposit

This convenient, easy, and paperless payment solution has important benefits for your business and your employees, no matter how many employees you have:

You’ll also be able to give your employees faster access to their pay, and you can use the ViewMyPaycheck feature to provide them with online pay stub information.

For your 1099 contractors, the Direct Deposit for Vendors2 service offers the same benefits and convenience for hassle-free paydays. Direct Deposit for Vendors is quick and easy to use, and since it offers your vendors a fast turnaround on payment, they will love it.

Direct Deposit for Employees without Bank Accounts

Check to card

The Intuit Pay Card is a great payment option that doesn’t require employees to have a bank account, so they can avoid check-cashing fees and trips to the bank.

The Intuit Pay Card is free to you and to your employees for standard usage.3 Employees can use their debit cards anywhere VISA® is accepted, get cash at ATMs, and pay bills online. Learn more about the Intuit Pay Card.

Get Started Now

To activate direct deposit or the Intuit Pay Card, call (866) 293-2006 to speak with a payroll specialist, or log in to QuickBooks and follow these steps:

For W-2 employees:

  1. Go to the Employees drop-down menu and select Pay with Direct Deposit. Then, follow the onscreen instructions.
  2. Select Payroll Setup in the Employees menu, choose your employee to pay, and select Direct Deposit to a bank account or Direct Deposit to Intuit Pay Card.
  3. Go to the Employees drop-down menu and select Send to ViewMyPaycheck.com to give your employees online access to the pay information.

For 1099 contractors:

  1. If you haven’t already set up Direct Deposit, go to the Employees drop-down menu and select Pay with Direct Deposit. Then, follow the onscreen instructions.
  2. Once you have your Direct Deposit PIN, go to Vendor Center and select the 1099 vendor, edit vendor information, select the Additional Information tab, and click the Direct Deposit button at the bottom of the screen.

Note: Intuit Pay Card and ViewMyPaycheck are currently not available for 1099 contractors.

1 Direct Deposit requires a currently supported version of QuickBooks, a QuickBooks Payroll subscription, activation and Internet access. Nominal per-paycheck fees apply. Terms, conditions, pricing, features, service options, and support subject to change without notice.

2 Direct Deposit for Vendors is a fee-based service. A $1.25 per transaction fee applies. Direct Deposit for Vendors is available to QuickBooks Basic, Standard, and Enhanced Payroll subscribers who use QuickBooks 2011 or QuickBooks 2012. (Direct Deposit for Vendors is not available for QuickBooks Assisted Payroll subscribers at this time.) Intuit QuickBooks Payroll Direct Deposit must be activated. You will need to use the same bank account you use with Payroll Direct Deposit.

3 When applicable, fees may apply and are simple to understand. Due to state regulations, Intuit Pay Card is not available to employees who reside in Connecticut, Georgia, or Rhode Island. The Intuit Pay Card is also not available in any of the U.S. territories: American Samoa, Guam, Puerto Rico, U.S. Virgin Islands, Northern Mariana Islands, Midway Islands, or Federated States of Micronesia.

The Intuit Pay Card is issued by The Bancorp Bank pursuant to a license from Visa U.S.A. Inc. and can be used wherever Visa debit cards are accepted. The Bancorp Bank; Member FDIC.

Obtaining an Intuit Pay Card: The USA PATRIOT Act is a federal law that requires all financial institutions to obtain, verify, and record information that identifies each person who opens a Card Account. What this means for your employees: When you open a Card Account, we will ask for your employee’s name, address, date of birth, and other information that will allow us to reasonably identify them. We may also ask to see their driver’s license or other identifying documents at any time.

QuickBooks Payroll Newsletter
Publisher: Intuit

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